Professional Incorporation

WHO CAN INCORPORATE A PROFESSIONAL CORPORATION?

Certain regulated professions permit their members to operate through a professional corporation. These professions include lawyers, accountants, doctors, dentists and a number of other regulated health professionals.

WHY SHOULD YOU INCORPORATE YOUR PROFESSIONAL PRACTICE?

Professionals can’t shield their professional liability to clients or patients by incorporating. They incorporate to take advantage of corporate tax benefits, including the small business deduction which effectively lowers corporate income tax rates on active business income.

HOW IT WORKS

PROFESSIONAL INCORPORATION

The first step is to incorporate and organize a professional corporation in compliance with the requirements of the Ontario Business Corporations Act and your College or other governing body. In terms of organization, your professional corporation needs to follow certain naming conventions and you, along with other members of your profession, are typically required to be the sole directors, officers and shareholders. One exception is for physicians and dentists where the law allows certain family members to be non-voting shareholders of their professional corporations.

When incorporated, the documentation you receive includes the articles and certificate of incorporation, initial information return, by-laws, director and shareholder resolutions and consents, share subscriptions, share certificates, registers, ledgers and NUANS name search report. The documents will be sent to you in electronic format via a PDF binder (e-minute book) typically within 1 business day. You may also choose to receive a physical minute book binder.

PROFESSIONAL INCORPORATION

The first step is to incorporate and organize a professional corporation in compliance with the requirements of the Ontario Business Corporations Act and your College or other governing body. In terms of organization, your professional corporation needs to follow certain naming conventions and you, as the member of the profession, are typically required to be the sole director, officer and shareholder of the professional corporation. However, for physicians and dentists, the law allows certain family members to be non-voting shareholders.

When incorporated, the documentation you receive includes the articles and certificate of incorporation, initial information return, by-laws, director and shareholder resolutions and consents, share subscriptions, share certificates, registers, ledgers and NUANS name search report. The documents will be sent to you in electronic format via a PDF binder (e-minute book) typically within 1 business day. You may also choose to receive a physical minute book binder.

APPLICATION FOR CERTIFICATE OF AUTHORIZATION

The second step is to prepare and file the application materials with your College or other governing body to obtain a certificate of authorization to practice your profession in Ontario through your new professional corporation. The materials you submit as part of your application typically consist of an application form, a copy of the certificate of incorporation, a declaration signed by a company director, a corporate profile report obtained from the Ministry of Government and Consumer Services and payment of an application fee directly to your College or other governing body (which is an additional cost to you). These fees are usually non-refundable and average out at around $400 depending on your specific profession.

We will prepare all the application materials and once signed by you, they will be delivered immediately to your College or other governing body for processing. Processing of completed applications may take several weeks. However, some Colleges make the certificate of authorization effective on the date they receive your application.

APPLICATION FOR CERTIFICATE OF AUTHORIZATION

The second step is to prepare and file the application materials with your College or other governing body to obtain a certificate of authorization to practice your profession in Ontario through your new professional corporation. The materials you submit as part of your application typically consist of an application form, a copy of the certificate of incorporation, a declaration signed by a company director, a corporate profile report obtained from the Ministry of Government and Consumer Services and payment of an application fee directly to your College or other governing body (which is an additional cost to you). These fees are usually non-refundable and average out at around $400 depending on your specific profession.

We will prepare all the application materials and once signed by you, they will be delivered immediately to your College or other governing body for processing. Processing of completed applications may take several weeks. However, some Colleges make the certificate of authorization effective on the date they receive your application.

PRICING

PROFESSIONAL INCORPORATION

APPLICATION FOR CERTIFICATE OF AUTHORIZATION

$699

$300

PROFESSIONAL INCORPORATION

$699

APPLICATION FOR CERTIFICATE OF AUTHORIZATION

$300

CLOSE

Government Filing Fee The total cost for the incorporation and organization of your professional corporation includes all government and 3rd party fees.

Classes of Shares For most professions, the members of that profession must be the only shareholders. However, for doctors and dentists, you can have certain family members as non-voting shareholders as well.

Electronic Minute Book The documents are sent to you in electronic format via a PDF binder (e-minute book) typically within 1 business day.

Physical Minute Book Although not required by law, we can also send you a physical minute book binder by courier at an extra charge of $85 + HST

Fee to Your Governing Body Each college or governing body charges a fee to review and process the application paperwork. The fees vary depending on the governing body.

Taxes Prices are subject to applicable HST.


  • review rating 5  Very friendly and courteous service. All my questions were answered promptly and I received all my documents within 24 hours of visiting! Super pleased with the service!

    thumb Marcelle Mariani
  • review rating 5  Great communication, knowledge, and advice. We incorporated my small business within a few hours. Highly recommend!

    thumb Kyle Bannon
  • review rating 5  Five star experieance! Matthew was wonderful to work with and easy to talk to. He walked me through the entire process. He suggested options I hadn’t thought of and gave sound advice. Had my incorporation # within 3 hours. I highly recommend his services for anyone going down the unknown path of starting or buying a business. I will be continuing to use his services going forward.

    thumb Bethana Bechtel
  • review rating 5  Great experience working with Ordower Law. Jana was great in sitting down with me and explaining all the ins and outs. It was reassuring to meet in person with a knowledgeable professional who took the time to explain the incorporation process. The follow up from the rest of the team, Roisin and Matthew was timely and very useful. They were great with recommendations regarding banking/accounting, follow-ups, the whole lot. Highly recommended.

    thumb Goran B
  • review rating 5  Working with Jana was an excellent experience. Everything was explained in detail as it pertained to the services and steps that would be taken and Ordower Law delivered. Completely incorporated and paperwork in about 3 hours.

    thumb Tony Di Bratto
  • review rating 5  Very quick! I am very happy with Ordower Law. Matthew Ordower handled my needs directly. I needed to establish a corp. quickly and Ordower Law had my needs met efficiently and within the same morning that I called.

    thumb Mark Smethurst
  • review rating 5  Excellent service!! Very responsive and made the process of incorporating look so much easier. Hands down the best law firm I have personally engaged with. Now a loyal customer!!

    thumb Harshil Sanghavi
  • review rating 5  Fabulous service and expertise. Matthew is a pleasure to deal, providing quick and professional advice. We were able to register our corporation and paperwork in a seamless transaction very quickly and efficiently. Would highly recommend.,

    thumb Parvesh Benning
  • review rating 5  If you are in search of a true professional who'd handle your legal matter with no-nonsense approach, Matthew is definitely your guy! My business partner and I are extremely satisfied with his services, particularly at how well the entire Ordower team coordinated to get things done well before the deadline. Matthew delivered everything that was promised and I’d recommend his services to anyone in need without any reservations.

    thumb Alkam Airkin
  • review rating 5  If you are in search of a true professional who'd handle your legal matter with no-nonsense approach, Matthew is definitely your guy! My business partner and I are extremely satisfied with his services, particularly at how well the entire Ordower team coordinated to get things done well before the deadline. Matthew delivered everything that was promised and I’d recommend his services to anyone in need without any reservations.

    thumb Alkam Airkin

ONLINE & IN PERSON SERVICE

Most of our jobs are done over the phone and by email, which we believe is an easy and efficient way to process the files. However, if you prefer to come to our office, we would be happy to meet in person.

PERSONALIZED SERVICE & ADVICE

You will start with an introduction call with a lawyer to discuss your requirements and answer any questions. You’ll work directly with an experienced lawyer from start to finish.

QUICK TURNAROUND TIME

Ontario professional corporations are processed electronically in real-time, so we can usually complete the incorporation and application for a certificate of authorization in a day or two.