Professional Incorporation

WHO CAN INCORPORATE A PROFESSIONAL CORPORATION?

Certain regulated professions permit their members to operate through a professional corporation. These professions include lawyers, accountants, doctors, dentists and a number of other regulated health professionals.

WHY SHOULD YOU INCORPORATE YOUR PROFESSIONAL PRACTICE?

Professionals can’t shield their professional liability to clients or patients by incorporating. They incorporate to take advantage of corporate tax benefits, including the small business deduction which effectively lowers corporate income tax rates on active business income.

HOW IT WORKS

PROFESSIONAL INCORPORATION

The first step is to incorporate and organize a professional corporation in compliance with the requirements of the Ontario Business Corporations Act and your College or other governing body. In terms of organization, your professional corporation needs to follow certain naming conventions and you, along with other members of your profession, are typically required to be the sole directors, officers and shareholders. One exception is for physicians and dentists where the law allows certain family members to be non-voting shareholders of their professional corporations.

When incorporated, the documentation you receive includes the articles and certificate of incorporation, initial information return, by-laws, director and shareholder resolutions and consents, share subscriptions, share certificates, registers, ledgers and NUANS name search report. The documents will be sent to you in electronic format via a PDF binder (e-minute book) typically within 1 business day. You may also choose to receive a physical minute book binder.

PROFESSIONAL INCORPORATION

The first step is to incorporate and organize a professional corporation in compliance with the requirements of the Ontario Business Corporations Act and your College or other governing body. In terms of organization, your professional corporation needs to follow certain naming conventions and you, as the member of the profession, are typically required to be the sole director, officer and shareholder of the professional corporation. However, for physicians and dentists, the law allows certain family members to be non-voting shareholders.

When incorporated, the documentation you receive includes the articles and certificate of incorporation, initial information return, by-laws, director and shareholder resolutions and consents, share subscriptions, share certificates, registers, ledgers and NUANS name search report. The documents will be sent to you in electronic format via a PDF binder (e-minute book) typically within 1 business day. You may also choose to receive a physical minute book binder.

APPLICATION FOR CERTIFICATE OF AUTHORIZATION

The second step is to prepare and file the application materials with your College or other governing body to obtain a certificate of authorization to practice your profession in Ontario through your new professional corporation. The materials you submit as part of your application typically consist of an application form, a copy of the certificate of incorporation, a declaration signed by a company director, a corporate profile report obtained from the Ministry of Government and Consumer Services and payment of an application fee directly to your College or other governing body (which is an additional cost to you). These fees are usually non-refundable and average out at around $400 depending on your specific profession.

We will prepare all the application materials and once signed by you, they will be delivered immediately to your College or other governing body for processing. Processing of completed applications may take several weeks. However, some Colleges make the certificate of authorization effective on the date they receive your application.

APPLICATION FOR CERTIFICATE OF AUTHORIZATION

The second step is to prepare and file the application materials with your College or other governing body to obtain a certificate of authorization to practice your profession in Ontario through your new professional corporation. The materials you submit as part of your application typically consist of an application form, a copy of the certificate of incorporation, a declaration signed by a company director, a corporate profile report obtained from the Ministry of Government and Consumer Services and payment of an application fee directly to your College or other governing body (which is an additional cost to you). These fees are usually non-refundable and average out at around $400 depending on your specific profession.

We will prepare all the application materials and once signed by you, they will be delivered immediately to your College or other governing body for processing. Processing of completed applications may take several weeks. However, some Colleges make the certificate of authorization effective on the date they receive your application.

PRICING

PROFESSIONAL INCORPORATION

APPLICATION FOR CERTIFICATE OF AUTHORIZATION

$699

$300

PROFESSIONAL INCORPORATION

$699

APPLICATION FOR CERTIFICATE OF AUTHORIZATION

$300

CLOSE

Government Filing Fee The total cost for the incorporation and organization of your professional corporation includes all government and 3rd party fees.

Classes of Shares For most professions, the members of that profession must be the only shareholders. However, for doctors and dentists, you can have certain family members as non-voting shareholders as well.

Electronic Minute Book The documents are sent to you in electronic format via a PDF binder (e-minute book) typically within 1 business day.

Physical Minute Book Although not required by law, we can also send you a physical minute book binder by courier at an extra charge of $85 + HST

Fee to Your Governing Body Each college or governing body charges a fee to review and process the application paperwork. The fees vary depending on the governing body.

Taxes Prices are subject to applicable HST.


  • review rating 5  I was being helped by Matthew and I am extremely satisfied with his work. He is very responsive, helpful, and supportive. I needed an incorporation service and I could not recommend this firm more. I will definitely bring my business back to them in the future.

    thumb Dom Mazzuca
  • review rating 5  It was really a pleasure dealing with Matthew and Jana. They were very professional, courteous and knowledgeable. Jana was extremely helpful in making sure that I understood various requirements and followed up a couple of times. I would strongly recommend Ordower Law.

    thumb Alick Fernandes
  • review rating 5  Jana was amazing! She was informative, professional and made the process of incorporating simple. She sent me links from the College of Nurses to help me make an informed decision. I was very impressed with their services. I would highly recommend!

    thumb Darlene Esteves
  • review rating 5  After searching "provincial incorporation Toronto", Ordower Law was one of the many search results that came up. After contacting almost 10 different places regarding the incorporation process, Matt and his team were clearly the most professional and knowledgeable in the work. They are the real deal and I highly recommend their services.

    thumb Arun Sharma
  • review rating 5  What a great experience! I needed to incorporate a company quickly and didn’t know where to turn. I found Ordower Law online and glad I made the call they were incredibly personable, proffesional and extremely knowledgeable and walked me through the whole process! I won’t hesitate to used them again or recommend them to my friends and colleagues.

    thumb Adam Rayner
  • review rating 5  Amazing dealing with Jana. She was quick professional and made the process of incorporating so easy. I was pleased with the price and especially the speedy service. Highly recommend!!

    thumb Jay Pigeau
  • review rating 5  I needed to incorporate on short notice and was recommended by a friend to contact Ordower. When I first reached out they got back to me right away and their service and expertise was excellent. They walk you thru what you need to know and they worked incredibly fast to get me up and running. In addition their follow up with other recommendations such as banking and insurance solutions were excellent.

    thumb don bruce
  • review rating 5  Effective, efficient and very professional. Matthew and his team have done a great job at developing a system to help clients regardless of their situation. Worked with Jana and she was excellent, very nice and took the time to ensure everything was effectively communicated. Great stuff, highly recommend.

    thumb Santiago Almada
  • review rating 5  I worked with Jana to incorporate my business. The process was quick and stress-free leaving me amazed. She kept me informed every step of the way, calling to provide updates and making sure I knew all my options before we proceeded. As a new business owner having the Ordower Law team guide me through this process was very much appreciated and I would highly recommend them to everyone!

    thumb Lettsie Phillips
  • review rating 5  Outstanding service. My incorporation process was simple and quick thanks to Matthew and Roisin. The service went above and beyond just incorporating. Matthew was able to guide and advise me on the best options for my needs, as well as educate me on how the corporation structure works. I greatly appreciate all of his good advice. It helps so much especially when just starting out.

    thumb Elena Koustova

ONLINE & IN PERSON SERVICE

Most of our jobs are done over the phone and by email, which we believe is an easy and efficient way to process the files. However, if you prefer to come to our office, we would be happy to meet in person.

PERSONALIZED SERVICE & ADVICE

You will start with an introduction call with a lawyer to discuss your requirements and answer any questions. You’ll work directly with an experienced lawyer from start to finish.

QUICK TURNAROUND TIME

Ontario professional corporations are processed electronically in real-time, so we can usually complete the incorporation and application for a certificate of authorization in a day or two.